Best Business Intelligence System Administrator – It is about enabling the individual to gain analytical value. It’s also about enabling them to perform business tasks more effectively using data, information and analytics. Personal BI is sometimes considered an entry point
In personal BI scenarios, the content creator has a lot of freedom and flexibility to create content for individual use. Simplicity and speed are usually high priorities. There is no sharing or collaboration in this use case – these topics are covered in the articles on BI scenarios for teams, BI departments, and enterprise BI.
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Scenarios that follow each other. The personal BI scenario is the first of four scenarios. For a list of all scenarios, see Overview of Power BI usage scenarios.
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The following diagram provides an overview of the most common user actions and the Power BI components that support Personal BI. The emphasis is on private analysis for the individual.
Power BI Desktop connects to data from one or more data sources. Queries and data mashups that combine multiple sources are developed in the Power Query editor.
Data model development and report creation is done in Power BI Desktop. In a personal BI solution, the primary focus is usually data exploration and analysis.
Since the primary intent is for personal use, the content is posted to the content creator’s personal workspace. Some of the benefits of using Power BI (rather than staying with Power BI Desktop only) include scheduled data refresh, whiteboard notifications, and the ability to consume content using a mobile app.
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A content creator displays and interacts with published content. One option is to log in to Power BI using a web browser.
Scheduled data refresh can be set up in Power BI to keep imported data up to date.
If you want to connect to data sources that are located on a private organizational network, an on-premises data gateway is required to restore the data.
Power BI administrators oversee and monitor activity in Power BI. Personal workspaces are typically much less managed than workspaces that are designed for collaboration and distribution.
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Power BI Desktop is an authoring tool for developing Power BI queries, models, and reports. Various tools can be used to create Excel reports and Power BI paginated reports (not shown in the scenario diagram).
. For many organizations, personal content is subject to little management or formal oversight. However, it is still wise to educate content creators on how to be successful with personal BI. The use of the sharing functionality available within the Personal Workspace is not illustrated in this scenario as it focuses on individual analysis.
Limit the use of personal workspaces and ensure that no critical content is stored there. Although a Power BI administrator can access and manage a user’s personal workspace, storing important content in personal workspaces poses a risk to the organization.
For personal use, which by definition means no sharing or collaboration with others, only certain Power BI options are available to a user with a free Power BI license. When using the free license, most content creation and publishing activities in Power BI are limited to their personal workspace.
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An enterprise BI scenario describes how users with a free Power BI license can view content when hosted in a premium capacity.
A data gateway is usually required when accessing data resources that reside on a private organizational network or virtual network. The local data gateway becomes relevant after the Power BI Desktop file is published to Power BI. The two purposes of the gateway are to refresh imported data or to display a report that queries a live connection or a DirectQuery dataset (not shown in the scenario diagram).
Is most often installed on an individual user’s computer. Therefore, Personal Mode Data Gateway is best suited for personal BI usage scenarios. Your organization may restrict individuals from installing data gateways, in which case the content creator can use the data gateway in standard mode (typically set up and managed by IT).
Privacy policies can be applied to content in Power BI. Some organizations have mandatory labeling policies that require the assignment of a sensitivity label, even within a personal workspace.
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The activity log records user activities that occur in Power BI and extends to personal workspaces. Power BI administrators can use the activity log data that is collected to perform an audit to help them understand usage patterns and detect risky activities. Audit and governance requirements are typically less stringent for personal BI scenarios.
In the next article in this series on small team collaboration with a team BI usage scenario. The first user who registers for flex.bi Enterprise will get System Administration access rights. To add system administration rights to existing users, find the user on the System Administration / All Users page, edit it, and check the System Administrator box. If the user is a system administrator, the System Administration menu will appear in the upper right corner.
A system administrator can access all flex.bi account data as well as perform additional system administration tasks described below.
A system administrator can search for all users, see the accounts they own or have access to, and can also remove a user entirely. When deleting a user, only the user’s data is then deleted, the owned accounts still remain in the system.
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From the list of all users, the system administrator can click on user accounts to toggle and display data in those accounts.
The user who creates a flex.bi account is the owner of the account. The owner has all rights for this account and can also add other users to the account. For private accounts, only named account users will have access to account information.
You can add additional users to the account using the Add Account User input field and entering the name or email of an existing flex.bi user (there is an auto-fill feature) or the email address of a new flex.bi user. In this case, the new user will receive a registration request email from flex.bi.
After clicking the Create New Page button, you shold enter a name for the page. e.g. if you create a page named
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You can use Markdown formatting as well as HTML fragments in the body of the page. Click the Preview button to see how the page body concept will be rendered.
By default, system events log all failed flex.bi web requests, as well as report and dashboard creation, update and delete events. The event name describes the type of web request that failed. Here are the most typical event names that can appear in system events:
These events occur when a user is creating or editing a calculated member formula and has entered invalid MDX formula syntax. Expand Payload Details to view the entered pattern and error message. If you see a user regularly having trouble entering correct MDX formulas, then you know you should help them with more training on calculated member formulas.
Flex.bi failed to execute the generated MDX query. Possible reasons are that the query execution timeout was exceeded, the query is too complex for the Mondrian OLAP engine, or the MDX file generated by flex.bi is not valid. Expand Payloaddetails to see the failed MDX command as well as the exception details.
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Flex.bi failed to establish a connection with the Mondrian OLAP engine. Most likely, this error can occur if the database connection settings are invalid.
Unexpected exception while processing web request. See error and payment details and provide details to flex.bi support if such error occurs regularly.
You can see the status of background task queues (as well as currently running background tasks) on the flex.biSystem administration page / Background tasks.
By default, one parallel background task can be executed in each queue. To increase the queue size, type
Systems Administrator Resume Samples
To restrict no background tasks to run for a few hours, enter either
In both cases, manual data imports will not be performed between 9:00 AM and 6:00 PM (using the default flex.biserver time zone). In the Power BI world, there are some configurations in the Desktop tool and some in the service. One of these critical configurations is the Tenant Settings in the Power BI admin panel. Tenant Settings contains a list of very important configurations within your Power BI tenant.
If you forget to configure the settings correctly, it can lead to data leakage, authorization of people who should not be authorized to view messages, and many other catastrophic scenarios. In this article and video, you will learn about the configurations available in tenant settings and the recommended options for each. To learn more about Power BI, read Power BI From Newbie to Rock Star.
By default, the Office 365 administrator is the Power BI administrator. However, you can add a specific Power BI administrator by selecting the Power BI administrator role in the Office 365 portal. Here are the details about assigning the Power BI administrator role to a user.
Then click Manage Roles. Under Access the admin center, expand View all by category, and then select Power BI Admin from the list.
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A Power BI administrator can access tenant settings from the Power BI service. If you want to do it, you have to
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